How to hire guide for employers

	A. Making the selection decision
	B. When to make the decision
	C. Deciding to Appoint
	D. References
	E. Making an offer
	F. Conditions in individual employment agreements
	G. Offers and employment agreements for part-time, casual and fixed-term employees
	H. Offers including a trial or probation period
	I. Reaching an agreement on an offer
	J. Avoiding a claim of unfair bargaining
	K. Dealing with unsuccessful applicants
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K. Dealing with unsuccessful applicants

You have a responsibility to handle information gathered about unsuccessful applicants in a confidential manner. This includes:

• letters of application
• curriculum vitae
• application forms
• interview notes.

You should either:

• retain the information in a secure place (if the applicant wishes you to do so in order to be considered for future vacancies), or
• return any items provided by the applicant and retain the rest, or
• retain the information securely for a set period, in case of follow up by the applicant, and then destroy it.

When you have made an appointment or decided not to fill the vacancy, it is good practice to confirm to applicants that their application was unsuccessful.

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This page was last updated on: 19-Feb-2009 and is current.