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Employers must keep wages and time records for each employee for six years. Employees and their representatives have the right to see these records.
These records must include the following information:
- the employee's name
- the employee's age, if they are under 20 years
- the employee's postal address
- the type of work the employee does
- the type of employment agreement, individual or collective
- the title, expiry date and employee classification in any applicable collective agreement
- the hours worked each day, including start time, finish time and any non-paid breaks taken, and days of employment in each pay period
- the wages paid each pay day and the method of calculation (e.g, the hourly rate of pay, or how piece rate payments are calculated)
- details of any employment relations education leave taken
- details of salary deductions, such as PAYE and agreed superannuation contributions.
Employers have obligations to keep holiday and leave records. These may be kept as part of the wages and time records. Details on what information you need to record for holiday and leave records are in the “Annual holidays – records employers must keep” fact sheet.
Get sample templates for record keeping as Word or Excel documents:
Further information & guidance
We welcome the opportunity to help you further. If you can't find an answer to your question, or you want further clarification, more detailed information or guidance on any matter covered here, please contact us. We value your query and will respond to you as quickly as possible.
Call us free on 0800 20 90 20 or visit our website at www.ers.dol.govt.nz
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This page was last updated on:
09-Apr-2010
and is current.
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